Responsibilities of the Registrar’s Office

• Preparing university statements in accordance with the prescribed tables upon request from the Department of Postgraduate Education of the Ministry of Science and Higher Education of the Republic of Kazakhstan;
• Preparing the university’s annual statistical reports on bachelor’s, master’s, residency, and doctoral programmes in accordance with the OVPO reporting forms (Forms 3-NK and 1-NK) and uploading the relevant data to the National Bureau of Statistics database;
• Submitting monthly information to the Ministry of Healthcare of the Republic of Kazakhstan to secure funding for services provided to medical students enrolled under state educational grants. The submitted documents include information on changes in student enrolment, extracts from relevant orders, and scanned copies of documents signed by the responsible officials;
• Preparing quarterly reports to secure funding for services provided to students enrolled under state educational grants and TTE grants funded by the Ministry of Science and Higher Education of the Republic of Kazakhstan. This includes uploading information on changes in student enrolment, student lists, extracts from relevant orders, and scanned copies of documents signed by the responsible officials to the OVPO Financial Center portal;
• Digitising the personal files of students at all levels of education and uploading electronic copies to the EPVO and Platonus information systems;
• Recording, systematising, and updating information on changes in student enrolment on the basis of relevant orders;
• Organising the award of state scholarships to students and conducting monthly monitoring to ensure the timely and accurate transfer of scholarship payments through the Platonus, EPVO, and Financial Center information systems;
• Providing students with comprehensive academic and administrative support from admission through the completion of their studies and the awarding of diplomas;
• Reviewing approximately 50 types of draft orders relating to all aspects of the educational process to ensure compliance with applicable regulatory requirements;
• Submitting draft orders to the Rector and other authorised officials for review, approval, and signature;
• Registering, recording, and systematising approved orders in accordance with established procedures;
• Sending scanned electronic copies of orders to the relevant faculties and structural units via their official email addresses;
• Providing the Accounting Department with copies of orders in a timely manner to facilitate the processing of financial transactions;
• Uploading, systematising, and archiving electronic copies of orders in the Google Drive cloud storage system;
• Maintaining the Financial Center JSC database under the Ministry of Science and Higher Education of the Republic of Kazakhstan by entering information on students enrolled under state educational grants and prospective graduates, as well as completing and submitting requested forms containing data on currently enrolled students via the Financial Center website;
• Organising the issuance of duplicate diplomas in cases where original diplomas have been lost or damaged, in accordance with applicable regulatory requirements;
• Preparing and issuing duplicate diploma supplements in accordance with established procedures;
• Maintaining a register of issued duplicate diplomas and diploma supplements and ensuring the proper safekeeping of the relevant documentation;
• Submitting information on student enrolment for each academic year, upon request, to the Ministry of Science and Higher Education of the Republic of Kazakhstan and the Department of Science and Human Resources of the Ministry of Healthcare of the Republic of Kazakhstan to support the preparation of budget applications for 2027–2030 under Republican Budget Programme 006, “Training of Specialists with Higher and Postgraduate Education and Provision of Social Support to Students.”